Sharing workflow with end user

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Hi @adityanatu

Try this:

  1. Log into your account with the workflow.
  2. Share the workflow with all other users working on that same Galaxy server by publishing it.
  3. Publishing creates a URL that can be shared with others, but also places the shared object directly under “Shared Data > Workflows”.All users working on that same Galaxy server will have access, and they can import and use the workflow in their own accounts.
  4. Any account can “publish” into Shared Data: 1) Histories (and the Datasets inside of them), 2) Workflows, 3) Visualizations, 4) Pages.
  5. Any account can also “share” work. Directly with the other person’s account email address, or by generating a share link URL and giving that URL to them (however you communicate: text, slack, email, etc)
  6. Only admin accounts can add data into Shared Data: 1) Data Libraries. It is a different way of organizing commonly used data and can save you some storage space since data in a Data Library imported by a user is just a linked clone of the original dataset.
  7. Workflows do not consume any space at all in any account in terms of quota usage, but these files of course do consume a tiny amount of space on disk. That said, Datasets and Histories are much larger and matter more in terms of managing the overall disk size of your instance.

FAQs: Galaxy Support

Tutorials that include share functions: Galaxy Training!

Webinars. The first and fourth will probably be of the most immediate use for you: Galaxy-ELIXIR webinars series: Advanced Features | ELIXIR

Note: The FAQs and Tutorials show a slightly older version of Galaxy (the application changes fast!), but you should still be able to find the “Share or Publish” form for any Galaxy object and share/set permissions how you would prefer to. In practical terms, you might want to not grant editing permissions the workflows if you want the users to import and run the workflow exactly how it is published. The Webinar series was new this month, and includes operations using the most current Galaxy version.

Hope that helps!